Week 47: Wiring Diagrams

Back when I was researching about how to build a transfer lab for magnetic media, I didn’t find much documentation on how to actually set-up a rack. You know- where the chords go and stuff.

This documentation has also been heavily requested by staff members at my library who are assisting customers in the lab and troubleshooting.

I used the online graphic design platform Canva  and Issuu to make a book of them. For more information about our Memory Lab, go to the wiki.

 

 

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Vancouver Public Library’s Inspiration Lab

I’ve said it before and I’ll say it again- the greatest advantage and challenge of my project is its uniqueness. After  researching and interviewing librarians and archivists who manage all kinds of public-facing capture staions or personal archiving outreach, I’ve yet to find something similar to the Memory Lab’s ambitious one-stop-shop for personal archiving.

But a couple months ago, I found something close.

In May 2015, Vancouver Public Library opened its Inspiration Lab, “a free place dedicated to digital creativity, collaboration, and storytelling.” In many ways it’s analogous to the Labs at DC Public Libraries- its got a sound studio like our Studio Lab, computers with robust production software like our creative computers in the Digital Commons, and collaboration spaces similar to our Dream Lab. Last but not least, they have analog-to-digital conversion stations!!!!!

PNG0505-Inspiration Lab

VANCOUVER: May 05 ,2015. – Peggy Watkins, library technician peruses some digital files as The Vancouver Public Library launches its new digital media hub the Inspiration Lab at the librarys central branch downtown Vancouver on Tuesday, May 5, 2015.VANCOUVER, May 5, 2015. (Jenelle Schneider/PNG staff photo) (for PNGstory by Gillian Shaw). [PNG Merlin Archive]

VPL’s Digitization Stations

There are 8 stations all together- 2 have open hookups so patrons can bring in their own devices to plug and play, and the remaining 6 are outfitted with the following:

  • Epson V700 Flatbed photo/negative/slide scanner station (2)
  • VHS video tape-to-digital conversion station (2)
  • 8mm/Digital 8 analog video casette tape-to-digital conversion station (1)
  • Audiotape-to-digital conversion station (1)

Stations use Elgato converters with CyberLink MediaSuite Software and Audacity Software for their tape-to-digital conversion workflow.

Another characteristic that got me excited was they’d set up the stations to be DIY. A helpful libguide gives step by step instructions with pictures for each kind of transfer, assuming only basic technological skills.

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Interview with Erin Rickbeil, Assistant Manager, Inspiration Lab

The following are notes from my interview with Erin, organized loosely by topic. I wanted to include as much as I could for you readers, not knowing what would be useful (although all of it was useful to me!).

Workflow
-Patrons book the space using the library’s booking system. At first patron’s were sending in emails, but it was determined that an automated system would make it easier for staff to provide faster service to patrons.

-Patrons book for 3 hour spots.

-Patrons log off and on themselves using a library card. They save onto the D: drive, and every morning a staff member wipes all drives to protect patron privacy.

-One staff member floats around the whole lab, so there’s always someone on hand but their time is shared.

-Patrons teach themselves using the libguide, printed handouts, or by attending a once a week “digital drop-in” where they can answer specific questions. Found that the vast majority of people had a specific thing they wanted to digitize, so orientations that covered all formats were not efficient.

-Patrons are moved to editing station for post-production work.

Sustainability
-Haven’t experienced technical problems yet with equipment, but the scanner glass has gotten scratched and they now keep an extra glass pane in stock so that it can be switched out. Scanner cleaning kits are available for patrons to use before and after sessions

-Staff do not screen tapes before they’re put into the machines.

-Not really wedded to particular formats at this point and they are taking ongoing donation requests for equipment.

Usability
-Judging file size and how long it takes to save files/ adequately scoping a 3-hour lab session. Staff are working to educate users on the impact of resolution on file size, and just how long it may take to upload or save large files.

-Patrons do not always bring in storage equipment, so staff now sells 16GB USBs.

-Scanning is the most finicky, although the average use time was only two hours vs. three for a/v.

-Unlike other stations in the Inspiration Lab, the digitization stations attract retirees and those who are not as familiar as other patrons with technology.

-The actual digitization is just a small piece of the process. Many patrons desire to incorporate what they capture into a creative project like creating a slide show, etc and want help with that as well or misjudge
how long it takes do create that.

-Staff desires to teach fair-use and copyright and long-term stewardship classes, educate about these issues or put them more seamlessly into the creative classes that are taught.

-Patrons are not digitization everything they are bringing in.

-Patrons have cried or laughed at the stations- it’s an emotional experience

Popularity
-Very popular. In the first three months, 95 scanner bookings happened and 54 of them were pre-booked.

-VHS and scanning stations are the most popular.

Future Plans
-Next year, they are setting up a smaller version in a neighborhood branch.

-The central library where the Lab currently is sounds similar to our location- Erin is curious about how usage would be different if it’s in a
more neighborhood branch vs. downtown.

How this interview will influence the Memory Lab

It struck me that here at DCPL we were also planning similar workflows with the Memory Lab such as 3-hour lab limits, a libguide to facilitate DIY user behavior, and preventing post-production work in the space. We also had in mind rolling orientations, but VPL’s transition to digital drop-ins is something we will seriously consider.

The open a/v hookup idea is a genius way of broadening the lab’s capabilities without allocating more resources, so I’ll def. be using that idea as well (thanks Erin et al.!)

Most importantly, Erin raised a list of issues that I need to figure out how to prevent. Namely, what can I do to help patrons

  • understand the relationship between resolution and file size?
  • estimate how much memory will be needed?
  • estimate the time required for digitizing and saving?
  • complete their digital project by connecting them to other Lab resources?

Putting Preservation into Digitization

VPL’s Inspiration Lab is an amazingly cohesive space for patrons to work on creative projects from start to finish. That goal of aiding creativity is at the heart of their digitization stations, which are usually the starting place for people’s projects.

Although some equipment and workflows in the Inspiration Lab are the same, the goal for the Memory Lab is a bit different- instead of creation, our focus is on preservation. We are providing free resources for transfer and access as a method of accessible digital stewardship for non-archivists. Although I am aware that patrons will want to do creative projects with their files- such as making movies or slideshows to share with family and friends- the goal is still preservation. How can we give patrons the freedom to create while also ensuring that their seed material is preserved? The success of our Lab rests on this question.

NDSR Field Trip: Hillwood Estate, Museum, and Gardens

On July 24th, the NDSR cohort visited “where fabulous lives” at Hillwood Estate, Museum, and Gardens. NDSR alumn Jaime McCurry, Hillwood’s digital assets librarian, and Marge Huang, Hillwood’s archivist, gave us a behind the scenes tour of  the grounds, archive, and library.

Jaime, Juan, Jessica, John, Nicole, Valerie, and Alda

It’s difficult to believe a place this gorgeous is in DC. I took a lot of pictures for the blog, but they got deleted somehow. Sorry readers! The ones shown here I was able to recover from texts I’d sent that day. Again, sharing is a great method of preservation!

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Walking up to the estate. Members of the public can picnic on grounds for free.

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Hillwood has the largest collection of Russian imperial art outside of Russia.

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The dining room. Marjorie was quite the host, and would never serve the same thing twice to a guest.

Even more impressive than the lush decor is what Jaime and Marge are doing to grow and control Hillwood’s digital assets. Here are some of the things they’re currently working on:

  • Recommending a digital repository
  • Developing a records management plan
  • Moving to ArchiveSpace
  • Migrating to a new content management system (Piction)
Jaime shows some of her favorite pieces of Post's jewelry on Piction.

Jaime shows some of her favorite pieces of Post’s jewelry on Piction.

Jaime and Marge want to bring the archives to the public by embedding them more fully into Hillwood’s exhibits and creating more opportunities for access online. So far 1,000 images are available on Artstor, they have 22k followers on Artsy, and 5 of Post’s home movies  are available on You Tube.

The coolest thing in the works is Hillwood’s partnership with Google, who visited the estate to shoot a Makovsky painting as a gigapixel image for their Art Project web portal. That image is now available, and the company plans to shoot 20 more. These paintings can now be studied at a granular level that’s never before been available, and Hillwood retains full rights to the images. So impressive!!!

Thanks again to everyone at Hillwood and the Library of Congress for coordinating this trip. Stay fabulous!

Week 8: What We’re Getting (for now, at least)

After weeks of research, interviews, a site visit, bouncing ideas off of my mentors,  and procurement hiccups, we’re finally buying things for the Memory Lab.

A visualization of lab- but with people, and cords, and walls!

A visualization…. but with people, and cords, and walls!

The Set-Up

A/V Station

 The A/V Workstation will be used to transfer media formats such as VHS, miniDV and audio-cassette to disc, USB, social media or cloud storage.  Although I considered professional grade A-D converters such as Black Magic DeckLink 4K Extreme, I found their costs prohibitive and their software a bit complex for the average library patron. I chose the Honestech VHS to DVD 7.0 Deluxe because it’s been on the market for a while and has a good reputation, it’s easy to use, has robust capture formats (including Blu ray), and accompanying software that supports one-click wizard transfer and publishing options to social media platforms and cloud storage. For more advanced post-capture edits, patrons will be directed to one of the Digital Commons workstations outfitted with Adobe Creative Suite.

Other things: Audacity, Floppy drive

Photo Station

The Photo Workstation will be used for the digitization of photographic materials and documents to disc, USB, or cloud storage. Wanting to give patrons access to professional-level equipment, we chose the Epson 11000XL Photo Scanner. This scanner includes a transparency lid for digitizing slides and negatives, can batch scan files, and includes elements like the AutoFocus Optics system and one-touch color restoration.

For cases where patrons want to convert digital pictures to analog for storage or re-purposing, we’re buying the Canon Pixma iP110.  Both compact (it will fit in the A/V rack) and portable , it creates high quality prints at 9600 x 2400 dpi and can print directly from camera phones or digital cameras.

Other things: Picasa

A Lesson in Procurement

Besides the challenges of dealing with obsolete equipment (see Week 3), there’s also challenges inherent to the way purchasing works through the DC government. As it turns out, they don’t like for you to buy things off of Ebay (which is where the majority of this equipment is sold), and they’d prefer it be from a Certified Business Enterprise Contractor. I’m all for supporting small, minority-owned businesses in our community, and it would help the lab’s sustainability if we could form relationships with local vendors. BUT the directory is…… not very user-friendly. Because there are 1096 contractors, it made sense for me to search based on what I wanted to buy. The system is such that you can’t type in “VHS player” and get a list of contractors that sell them. You’ve got to go to the list of NIGP codes, do your keyword search there, and then use the corresponding codes back on the contractor page. If that wasn’t enough, the codes need some controlling for realz.

nigpcodes

Should I choose Video Players, Video Cassette Players, a Video Recorder/Player, or a Video Cassette Recorder/Player?????

After 4 hours of searching, I found 1 appropriate contractor. Hmph.

What We’re Buying (Round 1)

Product type # Product name Vendor
Audio-Cassette Deck 1 Teac W-890RmkII Double Auto-Reverse Dual Cassette Deck B&H
Protection Plan 1 Square Trade Protection Plan – 3 Years B&H
External Floppy Drive 1 Sabrent 1.44MB External USB 2X Floppy Disk Drive B&H
Rack 1 CFR2136 36U AV Rack B&H
Time-Based Corrector 1 DataVideo TBC-3000 Time Base Corrector TGP Sales
VHS Deck (Professional) 1 Panasonic AG 1980P 4-head VCR TGP Sales
S-Video cable male to male 1 S-Video male to male cable TGPSales
Scanner 1 Epson 11000 XL- Photo Scanner Epson
wipes 1 KIMTECH® Kimwipes® (280-Pack) Gaylord
gloves 1 Microflex® XCEED® 3 mil Nitrile Gloves MEDIUM (250-Pack) Gaylord
swabs 1 Assorted Foam Swabs (36-Pack) Gaylord
compressed air can 1 Pressurized air duster Gaylord
DVD duplicator 1 Reflex7 CD/DVD Duplicator Disc Makers
DUP010-00552 – Reflex7 CD/DVD with USB 2.0
WAR001-00116 – 1 yr Extended Warranty-Reflex7 DVD/CD
Printer 1 Cannon Pixma iP110 Canon
Warranty CarePAK Plus (3 Yr.) Canon
Headphones 2 Maxell HP/NC-II Noise Cancellation Headphone Laser Art
UPS 2 APC Back-UPS 550V Laser Art
A-D Converter 3 Honestech VHS to DVD 7* Amazon
VHS-C Adaptor 1 Gigaware VHS-C Adapter Amazon
MiniDV Player 1 Sony DSR-40 DVCAM / DV / MiniDV VTR Player/Recorder Amazon
Applique 2 Frosted temporary applique Signs by Tomorrow

Building a Vendor Relationship

We’ve going to try out TGP Sales as  our go-to vendor for professional VCRs, TBCs, and any other equipment that might become available. I had heard the company mentioned on digitalfaq a couple of times (yes, I know I bashed the listservs previously but this actually was very helpful! ), and I liked that a biography of the video technician Tom Grant was one of the top links on the site. TGP also provides a lot of free information on how to care for their machines, which made me think that there was some heart involved here, you know? The featured professional decks were the exact models I was interested in getting, too, so I figured they had exquisite taste.

Scarred from my last phone experience (see my comment on Week 3), I dreaded calling, but Tom picked up and we had a nice little chat. Turns out one of his first jobs was as the A/V guy for a University library, and he seemed to be really excited about the project. He described in detail how he refurbishes the circuit boards in the PRO decks, and even offered to give over-the-phone training on how to maintenance the equipment. When I described to him the challenges of sustainability when working with the public, he suggested using a cheap deck to test the tapes for stickiness before I popped them in the Panasonic AG-1980, and I’m definitely going to try that out.

The quality of the machines will be the ultimate test, but I’m hopeful that TGP Sales and the Memory Lab can ride off into the sunset together.

Free Things

You’ll notice there’s a couple of things missing from our equipment list (furniture, computers), and that’s because they were already available at the library. Multiple old VCRs and tape players in our A/V department are also available for the lab, so I’ll be testing these in the coming month and reserving some as back-ups.

“Your first tester”: Toshiba SD-V296 DVD/VCR and a Panasonic Palmcorder Afx8

I’ve even received two donations (Thanks Nick! Thanks Mom!), leading me to think a city-wide donation drive might be a great opportunity to build-out our transfer capabilities and raise awareness about the lab. If you’ve got an old player or camcorder, hit me up!